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Here’s a note that we got from a reader:
Hello! The information technology department at my employer has started to roll out the Teams application to improve communication through the last few months in which we started to work from home. Long story short, started to use it and it’s quite cool, but i guess i have two questions: First question: It seems to me that i cannot remove messages in Teams, is it even possible to permanently delete messages in the Chats section? And the second is: how can i un-send or recall messages i sent to others in a group chat?
Microsoft Teams supports teams associated with Microsoft 365 groups by using dynamic membership. Dynamic membership enables the membership of a team to be defined by one or more rules that check for certain user attributes in Azure Active Directory (Azure AD). Users are automatically added or removed to the correct teams as user attributes change or users join and leave the tenant. UserVoice’s Microsoft Teams integration brings customer feedback even closer to where your internal team’s communication is already happening. Customer-centricity is an organization-wide effort. By connecting UserVoice to your Microsoft Teams account, you can help your whole company better understand and serve customer needs. Microsoft Teams limit for teams and channels Besides the number of participants, Microsoft also incorporates certain limits when it comes to the creation of teams, channels, and private channels. At a given time, as much as 250 teams can be created by the same user but one user can only be present in as many as 1000 teams. How I'm hoping to take attendance while Distance/Remote Learning is taking place. Uses a combination of Microsoft Teams and Microsoft Forms to keep track. By connecting UserVoice to your Microsoft Teams account, you can help your whole company better understand and serve customer needs. Connect UserVoice with Microsoft Teams today and get customer voices out of the benches and onto the field. Promote shared understanding of customer needs. Create a dedicated place in Teams to stream user feedback and foster an organization-wide understanding of customer needs.
Hey Thanks for your questions, we are also working quite a bit with Teams, and it’s great we can answer some questions here.
In our answer i would assume you use the Desktop version on Windows, although the process is not majorly different for Teams on macOS, Android or iOS.
Let’s get started with your first query.
Remove chat messages and conversations
You are able to delete messages that you have sent to other people as part of a Microsoft Teams conversation.
Here’s how to do that:
- Go ahead and open Microsoft Teams.
- In the left hands side App Bar, hit Chats.
- Now go ahead and navigate to the relevant conversation. Note that you can use the command bar at the top of your page to easily find your chat conversation.
- Find the message that you want to remove.
- When you place your mouse and hover on the message you’ll notice the … button. Go ahead and hit it.
- Then select Delete.
- Teams will display the following message: This message has been deleted.
- Next to that, you’ll notice the Undo link, which you can use to easily recall your message deletion (which i believe answers your second query).
Remove a message from a Channel
There might be cases in which you might have posted a message in a group chat, and you might want to simply remove it from the channel Posts tab.
Here’s how to do it:
- From the left hand side App Bar, navigate to the Teams tab.
- Select your Team and proceed to the Channel.
- Go to the Posts tab
- Hover to your Message.
- Hit the More Options … (3-dots) button.
- Select Delete.
- That’s it.
Note: For each deleted message in your Channel Posts tab, Microsoft Teams will display a This message has been deleted message. So other people won’t see your original message but will know you have removed a thread in the conversation.
Deleting a complete chat History permanently
This is a frequently asked question. At this point, no delete option is available for chats, so you can’t remove a complete thread from the chats tab, but only individual messages within a conversation. We’ll update this post as soon as soon as this apparently very much needed feature will be incorporated to the product (September 2020 – As per a thread at UserVoice, Microsoft Development team confirmed that this is in their roadmap.) You can however hide a conversation thread, read on for details.
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Hiding a Teams conversation
In the previous section we learnt that it is not possible to get rid of messages permanently. That said,you can hide a private chat thread from your list of conversations. That’s also pretty straightforward:
- Open your Chats section.
- Navigate to the relevant conversation you might want to hide.
- No hit the More Options 3-dot ellipses button (…).
- Now go ahead and pick the Hide option.
- You conversation will disappear from the list of visible chats.
Note: Reverting the process we just covered is also quite simple, just proceed as explained earlier in this section, and select the UnHide command instead.
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