Contractor Invoice Example

FieldPulse Another good contractor invoice example is FieldPulse. It offers invoice templates that can be used in both computers and your smartphones. It enables you to create invoice while on-the-go, without wasting any time. This contractor bill format can be downloaded in Excel format.

  1. Free Construction Invoice Forms
  2. Contractor Invoice Example

Free Construction Invoice Forms

  1. A contractor invoice is used by independent contractors to bill clients for their services. No matter what sort of work you do, contractors of any background can use this free Contractor Invoice Template to bill clients more efficiently and get paid faster.
  2. If they want a physical invoice, you can use one of our printable invoice templates. When you use our invoice generator, you can make an invoice that includes all of this in an easy-to-read format for your clients. Alternatively, when using our contractor invoice templates the main sections have already been laid out for you.

The Handyman (Contractor) Invoice is a document that may be used by someone who performs odd jobs for businesses or individuals. The jobs may be anything from small repairs to junk removal or even gardening/ landscaping. The contractor may itemize services and supplies and present the bill for payment upon completion of the tasks requested or they may choose to bill the client for later payment, especially if the contractor schedules to do handy work for the client more than once per month on a regular basis.

Use this invoice to bill clients when work is completed, or at the end of a billing period. Though the handyman may be a jack-of-all-trades busy with all kinds of work, it is critical to keep organized records.

This invoice is both a formal record of work and a request for payment. It should be prepared with care and delivered promptly.

In addition to the basics like contact details for handyman and customer and an invoice date, this document should include:

  • A detailed inventory of all tasks completed and the time spent on each
  • An itemized list of costs for each task, and the overall total due, including taxes
  • The payment due date and any penalties for late payments

1. List all completed services

Since handymen are usually “doers” and relationships with customers are often friendly and familiar, invoices are sometimes prepared informally. Yet it is preferable to document all work in detail. This signals professionalism, and it can help head off future disputes.


Contractor Invoice Example

2. Finalize the amount owed

Contractor invoice example nz

The total balance should include taxes, which will vary with the jurisdiction. Though a handyman might try to simplify the business process by quoting only a flat rate, it is standard practice to separately account for taxes.

3. Make copies

Businesses should establish consistent bookkeeping practices. Copies of all invoices should be saved – preferably in more than one place. Some businesses maintain both digital and paper-based records to ensure that there will always be backup records.

4. Submit invoice to client

When possible, billing processes should suit customers. Some may prefer email invoices, while others require mailed copies. In any case, ensure that customers have received communications by following up as necessary.

The Contractor Invoice Template is a document used by those that work on construction sites to bill their clients for the hours that it took to complete the project as well as the cost of all products and materials used during the job. The four (4) invoice formats below, offered in PDF, Word, RTF, and Excel, were designed to combat that issue, allowing for simpler and more organized filing at the benefit of both the customer and contractor.

Step 1 – Download

Download the template in Adobe PDF or Microsoft Word (.docx).

Step 2 – Company Info

Enter the name of the contracting company in the upper left-hand corner of the form, followed by the contact details of the contractor. If a field doesn’t apply, leave it blank.


Step 3 – Client Contact Information

Recording the customer’s contact information is very important to provide that the contractor can contact them in the future for whatever reason. Additionally, assigning a unique invoice number to the job is suggested to easily organize invoices. Although invoice numbers can be any unique string of numbers, creating them sequentially is the most-preferred method.

Step 4 – Products / Materials / Parts

Enter the products and/or materials that were purchased during the job. In the table, enter the following:

  • Quantity – the number of items
  • Description – a few words describing the type of product, part, or material purchased
  • Unit Cost – the price of a single item
  • Amount – the total cost of each product type (quantity x unit price)

Sum the value(s) in the amount column (far right side) and enter the resulting value into the “Total Products” field.

Free contractor invoice

Step 5 – Labor Costs + Totals + Comments

Similar to step 4, enter the labor charges that will be added to the total invoice.

After summing the “Amount” column and adding the value to the “Total Products” field, add both the “Total Products” and the “Total Labor” values to calculate the “Subtotal”. Add on any sales tax to the subtotal and enter the value that results into the “Total” field.

Be sure to state the number of days the client has to pay the invoice in full. Directly to the right of the days, the date the invoice was (or will be) given to the client should be written so the client knows when the due date is.